PPP 414 | The 12 Biggest Presentation Mistakes and How to Avoid Them, with Terri Sjodin

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Published: Wednesday, 22 May 2024 14:38

Written by Andy Kaufman

Total Duration 41:15

Download episode 414

Summary

In this episode, Andy is joined by Terri Sjodin, author of Presentation Ready. They discuss strategies to improve presentation outcomes and avoid common mistakes. Terri shares her research, based on a multi-year study, identifying the 12 most common presentation errors. She emphasizes the importance of preparation, understanding the audience, and developing persuasive communication skills. Practical insights include the use of Monroe's Motivated Sequence and the effective phrase 'what this means to you.'

The episode also covers tips to handle nerves and the role of dressing for success in both virtual and in-person presentations. Additionally, the conversation underscores the value of teaching communication skills to the younger generation.

Sound Bites

• "Avoid the 'We-We', 'Do-Do.'"
• "There is a gap between how presenters see their presentations and how observers see them."
• "Don't let the way I show up be a distraction from my competency."
• "I want to encourage parents to engage their kids in a public speaking course, get them involved in speech and debate, or maybe even acting at a young age, teach them the art of the spoken word."

Chapters

• 00:00 Introduction
• 02:35 Start of Interview
• 04:42 Less Obvious Situations When We're Presenting
• 06:34 Research on the 12 Most Common Mistakes
• 09:00 Winging It
• 15:09 Monroe's Motivated Sequence
• 17:13 "What This Means To You Is"
• 19:34 We're More Boring Than We Think
• 23:35 How Much Does Appearance Matter?
• 26:33 How To Tame The Nerves
• 30:27 Advice for Parents
• 32:40 Interview Wrap Up
• 33:12 Andy Comments After the Interview
• 38:22 Outtakes

Learn More

You can learn more about Terri, her book, and her research at SjodinCommunications.com.

If you’d like more on this subject, here are some episodes to check out:

• Episode 378, with Bill McGowan
• Episode 246, with Steven Rogelberg
• Episode 189, with HBR Editor Dan McGinn

AI for Project Managers and Leaders

With the constant stream of AI news, it's sometimes hard to grasp how these advancements can benefit us as project managers and leaders in our day-to-day work. That's why I developed our e-learning course, AI Made Simple: A Practical Guide to Using AI in Your Everyday Work.

This self-guided course is designed for project managers and leaders who want to harness AI's potential to enhance their work, streamline their workflow, and boost their productivity.

Go to ai.i-leadonline.com to learn more and join us. The feedback from the program has been fantastic. Take this opportunity to unlock the potential of AI for your team and projects.

Thank you for joining me for this episode of The People and Projects Podcast!

Talent Triangle: Power Skills

The following music was used for this episode:

Music: Synthiemania by Frank Schroeter
License (CC BY 4.0): https://filmmusic.io/standard-license

Music: Underground Shadows by Musiclfiles
License (CC BY 4.0): https://filmmusic.io/standard-license

PPP 413 | Meeting Goblins and How to Deal With Them, with Rich Maltzman and Jim Stewart

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Published: Friday, 10 May 2024 17:42

Written by Andy Kaufman

Total Duration 55:29

Download episode 413

Summary

In this episode, Andy interviews Rich Maltzman and Jim Stewart about their book Great Meetings Build Great Teams: A Guide for Project Leaders and Agilists.

They discuss the common reasons people dislike meetings, such as lack of purpose and poor facilitation. They introduce the concept of 'meeting goblins,' which are negative personalities that emerge during meetings, and provide strategies for dealing with them.

The conversation also covers the challenges and best practices of virtual meetings, as well as the benefits and potential pitfalls of agile ceremonies like daily standups. The conversation focuses on the importance of effective meetings in building great teams. Rich and Jim share their experiences and strategies for running successful meetings, including setting ground rules, timekeeping, and using technology like AI for meeting summaries.

They also discuss the impact of cultural differences on meetings and provide tips for managing diverse teams. The conversation concludes by emphasizing the link between great meetings and great teams, highlighting the role of meetings in fostering collaboration, building relationships, and achieving project goals.

Sound Bites

• "Meetings are a fact of life, often complained about but also often tolerated."
• "Connection before context. Before you start right into the meeting, make sure you have a little bit of social interaction."
• "Goblins are personalities that come out during meetings, and it's up to the meeting facilitator to recognize and address them."
• "Great meetings aren't just about agendas and facilitation techniques; they're about showing that you care about the project and the team."
• "Rosie the Reticent is the quiet version of Nadia the Naysayer."
• "Decision latency is one of the biggest reasons for project failures, so it's crucial to have the right people at meetings."
• "Understanding national, regional, and organizational cultures is important for effective meetings."

Chapters

• 00:00 Introduction
• 02:17 Start of Interview
• 02:28 Why Do People Hate Meetings
• 05:06 Meeting Goblins
• 16:03 Virtual Meetings
• 19:50 Connection Before Context
• 20:53 Advantages and Warnings: Agile Standups
• 27:29 How Culture Impacts Meetings
• 34:42 When Too Many People Are Invited
• 41:53 AI and Meetings
• 47:38 The Link Between Great Meetings and Great Teams
• 51:26 Interview Wrap Up
• 52:00 Andy Comments After the Interview
• 54:16 Outtakes

Learn More

You can learn more about Rich, Jim, and their book here:

• Jim on LinkedIn: Linkedin.com/in/jimstewartpmp/
• Rich on LinkedIn: LinkedIn.com/in/exclaim/
• Their book on Amazon: click here

If you’d like more on this subject, here are some episodes to check out:

• Episodes 72 and 246, with meeting researcher Steven Rogelberg
• Episode 245, with meeting guru J. Elise Keith

AI for Project Managers and Leaders

With the constant stream of AI news, it's sometimes hard to grasp how these advancements can benefit us as project managers and leaders in our day-to-day work. That's why I developed our e-learning course: AI Made Simple: A Practical Guide to Using AI in Your Everyday Work.

This self-guided course is designed for project managers and leaders aiming to harness AI's potential to enhance your work, streamline your workflow, and boost your productivity.

Go to ai.i-leadonline.com to learn more and join us. The feedback from the program has been fantastic. Take this opportunity to unlock the potential of AI for your team and projects.

Thank you for joining me for this episode of The People and Projects Podcast!

Talent Triangle: Power Skills

The following music was used for this episode:

Music: The Fantastical Ferret by Tim Kulig
License (CC BY 4.0): https://filmmusic.io/standard-license

Music: Energetic & Drive Indie Rock
YouTube: https://www.youtube.com/watch?v=S30Oxdmi1dg
License (CC BY 4.0): https://filmmusic.io/standard-license

PPP 412 | What A Hostage Negotiator Can Teach You About Influencing Stakeholders, with Scotland Yard detective Scott Walker

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Published: Friday, 03 May 2024 15:27

Written by Andy Kaufman

Total Duration 43:53

Download episode 412

Summary

In this episode, Andy talks with Scott Walker, who spent 16 years as a detective at Scotland Yard. Scott and Andy delve into lessons on emotional intelligence and negotiation skills gleaned from Scott's new book Order out of Chaos: Win Every Negotiation, Thrive in Adversity, and Become a World-Class Communicator.

Key takeaways include seeking to understand before being understood, managing emotional states, and using empathy to build trust. Walker also discusses the importance of buying time and, interestingly, feeding egos in negotiations. It's an engaging discussion with one of the world's most experienced kidnap-for-ransom negotiators.

Sound Bites

• "Negotiation is simply a conversation with a purpose."
• "Kidnappers are businessmen looking to get the right deal for them."
• "Feeding their ego doesn't mean flattering them. It's about acknowledging their needs and concerns, making them feel heard."
• "Success leaves clues."
• "We need to get out of our own way, suspend our own ego, seek to understand before being understood."
• "If you can visualize a negative outcome closely enough, you train your body and mind to get through it, reducing the power that fear can have over you."
• "More Sherlock Holmes than Gordon Gecko."

Chapters

• 00:00 Introduction
• 01:40 Start of Interview
• 01:50 How is Hostage Negotiation Relevant To Business Leaders?
• 03:33 In What Ways Are We Always Negotiating?/li>
• 04:49 What Does It Mean to Harness Your Red Center?
• 08:34 Accepting Where You're At
• 11:04 Steps To Regulate Your Emotions
• 15:29 Scenario: Nerves Before The Big Presentation
• 21:21 When You Start to Doubt Yourself
• 22:31 MOREPIES
• 26:36 Feed Their Ego?
• 30:12 Lessons for Parents
• 33:21 Interview Wrap Up
• 33:47 Andy Comments After the Interview
• 40:37 Outtakes

Learn More

You can learn more about Scott and his book at ScottWalkerCoaching.com.

If you’d like more on this subject, here are some episodes to check out:

• Episode 397, with Dr. Julia DiGangi about her book Energy Rising
• Episode 394, with Joshua Freedman about his book on emotional intelligence
• Episode 380, with Monica Guzman about her book on seeing problems from a different perspective, and
• Episode 185, with Mitch Warner about their book Leadership and Self-Deception

AI for Project Managers and Leaders

With the constant stream of AI news, it's sometimes hard to grasp how these advancements can benefit us as project managers and leaders in our day-to-day work. That's why I developed our e-learning course: AI Made Simple: A Practical Guide to Using AI in Your Everyday Work.

This self-guided course is designed for project managers and leaders aiming to harness AI's potential to enhance your work, streamline your workflow, and boost your productivity.

Go to ai.i-leadonline.com to learn more and join us. The feedback from the program has been fantastic. Take this opportunity to unlock the potential of AI for your team and projects.

Thank you for joining me for this episode of The People and Projects Podcast!

Talent Triangle: Power Skills

The following music was used for this episode:

Music: Tranceverse by Sascha Ende
Free download: https://filmmusic.io/song/5223-tranceverse
License (CC BY 4.0): https://filmmusic.io/standard-license

Music: The Chillhouse by Frank Schroter
YouTube: https://www.youtube.com/watch?v=HHu8e0nk_7g
License (CC BY 4.0): https://filmmusic.io/standard-license

PPP 411 | Google’s Top Productivity Expert on Boosting Your Productivity and Well-Being, with Laura Mae Martin

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Published: Friday, 19 April 2024 13:09

Written by Andy Kaufman

Total Duration 39:07

Download episode 411

Summary

In this episode, Andy interviews Laura Mae Martin, Google's productivity expert and author of the book Uptime: A Practical Guide to Personal Productivity and Wellbeing. They discuss the concept of productivity and how it is often misunderstood. Laura shares her perspective on productivity, emphasizing the importance of intention and execution. She introduces the five C's of productivity and explains the concept of the list funnel. They also discuss the challenges of procrastination and the importance of setting boundaries and learning to say no. Throughout the conversation, Laura provides practical tips and strategies for improving personal productivity.

Sound Bites

• "Sometimes I'll look at my calendar in a couple of weeks and be like, wow, Future Me is going to be very mad if I leave that there!"
• "When intention matches action, it's productive."
• "I was a recovering 'Say Yeser'."

Chapters

• 00:00 Introduction
• 01:46 Start of Interview
• 02:59 What Does Productivity NOT Mean?
• 04:57 Intention and Action
• 06:20 Introduction to the 5C's of Productivity
• 09:10 Learning to Say No
• 12:48 The List Funnel
• 18:02 Dealing With Procrastination
• 22:50 Tool Hacks for Productivity
• 25:52 Tips for Parents to Help Their Kids With Productivity
• 27:24 Thinking About Future You
• 28:38 Interview Wrap Up
• 29:08 Andy Comments After the Interview
• 34:03 Outtakes

Learn More

You can learn more about Laura and her book at LauraMaeMartin.com. Also, check out the Google Workspace YouTube channel that Laura mentions. You can find that here: https://www.youtube.com/@googleworkspace/playlists.

If you’d like more on this subject, here are some episodes to check out:

• Episode 376, with Nick Sonnenberg about his book Come Up for Air
• Episode 385, with Vanessa Patrick about her book, The Power of Saying No

AI for Project Managers and Leaders

With the constant stream of AI news, it's sometimes hard to grasp how these advancements can benefit us as project managers and leaders in our day-to-day work. That's why I developed our e-learning course: AI Made Simple: A Practical Guide to Using AI in Your Everyday Work.

This self-guided course is designed for project managers and leaders aiming to harness AI's potential to enhance your work, streamline your workflow, and boost your productivity.

Go to ai.i-leadonline.com to learn more and join us. The feedback from the program has been fantastic. Take this opportunity to unlock the potential of AI for your team and projects.

Thank you for joining me for this episode of The People and Projects Podcast!

Talent Triangle: Power Skills

The following music was used for this episode:

Music: Brooklyn Nights by Tim Kulig
Free download: https://filmmusic.io/song/11192-brooklyn-nights
License (CC BY 4.0): https://filmmusic.io/standard-license

Music: Tropical Vibe by WinnieTheMoog
Free download: https://filmmusic.io/song/10446-tropical-vibe
License (CC BY 4.0): https://filmmusic.io/standard-license

PPP 410 | How to Grow Excellence In Yourself and Those You Lead, with Ryan Hawk

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Published: Friday, 12 April 2024 18:06

Written by Andy Kaufman

Total Duration 48:49

Download episode 410

Summary

In this episode, Andy Kaufman interviews Ryan Hawk, host of the Learning Leader podcast and author of the book The Score That Matters: Growing Excellence in Yourself and Those You Lead. They discuss the importance of valuing excellence and pursuing personal growth, as well as the dangers of comparing oneself to others and keeping score based on external metrics. They also explore the role of self-awareness and fear in leadership, and the importance of surrounding oneself with people who provide honest feedback. The conversation highlights the need for leaders to lead themselves first and develop transformational relationships.

Sound Bites

• "The world isn't driven by jealousy; it's driven by envy."
• "Leading yourself first is mandatory before you lead anybody else."
• "Surround yourself with people who will give you honest feedback and be prepared to accept it."
• "They don't care about your pants. They care about their pants."
• "So if you're not ready to crush it, your business falls apart."
• "The fear is fuel."
• "How can I best serve these people? How can I give everything I got to help them to better their life?"

Chapters

• 00:00 Introduction
• 02:09 Start of Interview
• 02:42 You Have To Value Excellence To Develop It
• 03:42 How Ryan's Family Influenced His View of Leadership
• 05:51 Where Scores Help Us (and Hurt Us)
• 10:39 What Are Some 'Outer Scoreboards' We Can Be Tempted To Fall For?
• 13:15 About Envy
• 14:23 You Have to Start By Leading Yourself
• 15:21 How to Be More Self-Aware
• 18:35 Learning How To Listen To Contrarian Feedback
• 21:15 What Holds Us Back?
• 22:54 Fear as Fuel
• 28:57 A Unique Way to Identify Your Core Values
• 32:27 What's The Quick Hack to Grow As a Leader?
• 35:41 Applying Leadership Ideas at Home
• 39:49 Interview Wrap Up
• 40:24 Andy Comments After the Interview
• 43:38 Outtakes

Learn More

You can learn more about Ryan, his book, and the Learning Leader podcast at LearningLeader.com.

If you’d like more on this subject, here are some episodes to check out:

• Episode 391, with Adam Bryan about making the leap to being a leader
• Episode 242, with James Clear about his book on habits

AI for Project Managers and Leaders

With the constant stream of AI news, it's sometimes hard to grasp how these advancements can benefit us as project managers and leaders in our day-to-day work. That's why I developed our e-learning course: AI Made Simple: A Practical Guide to Using AI in Your Everyday Work.

This self-guided course is designed for project managers and leaders aiming to harness AI's potential to enhance your work, streamline your workflow, and boost your productivity.

Go to ai.i-leadonline.com to learn more and join us. The feedback from the program has been fantastic. Take this opportunity to unlock the potential of AI for your team and projects.

Thank you for joining me for this episode of The People and Projects Podcast!

Talent Triangle: Power Skills

The following music was used for this episode:

Music: Tranceverse by Sascha Ende
Free download: https://filmmusic.io/song/5223-tranceverse
License (CC BY 4.0): https://filmmusic.io/standard-license

Music: Tuesday by Sascha Ende
Free download: https://filmmusic.io/song/2992-tuesday
License (CC BY 4.0): https://filmmusic.io/standard-license